We were put to a real unplanned test when the CORONA virus swept the world and employers were forced to allow employees to skip work or work at home. Project management tools from home have become very important, zoom profits for managing online meetings have increased fabulously during traffic stops and curfews imposed due to Covid19, and perhaps in the near future these tools become a complete alternative to business offices, who knows!
With scientific progress at all levels and the gradual reliance of man on the machine and programs that save a lot of effort and time and as human intervention in the workflow becomes less and will become less and less!
Only some companies have managed the situation well, maintained their productivity and even increased them, which has changed the policy of some companies to make working from home a basic policy regardless of the current circumstances!
To help you manage your team from home professionally, we have brought you the most important tools you'll need to work remotely:
Project management tools and tasks:
The most important challenge is to manage your team skillfully and keep in touch with them and their level of productivity, and a tool to help:
It is a powerful project management tool that provides project scheduling and budget, allowing project managers to identify project tasks, assign them to their teams, estimate project costs and follow-up tasks during implementation, and display tasks in different ways and assignments.
It is also very suitable for those who want to fully customize the settings to suit their needs, and this may be tiring at first but it makes it perfectly suited to the needs of the work.
Zoho's feature also allows integration with hundreds of other programs of its own or other programs. It also supports Arabic.
One of the most popular tools in team management, one of its advantages is that it contains ready-made models that can be used for tasks for different purposes, an easy tool and acceptable price, which also allows for presentation in different ways, suitable for the most creative marketing and business-based companies.
3. Monday.com project management and tasks
This tool offers productivity features such as time tracking, integrated Kanban panel, automated notifications, workflow automation, as well as multiple views, and provides integration with the calendar, teams can achieve better and faster results for each major project.
This allows dozens of ready-made models, as well as a distinctive eye-catching display in different colors and a beautiful way.
4. Asana Project management and tasks
One of the most popular and best team management tools ever, including task management, reporting, automatic notifications, customer portal, collaboration tools, dashboards, mobile application, document management, and task assignment. Asana also includes inbox, which captures all updates that are automatically generated by the program.
It is a relatively modern tool but developed with the best fast-competing tools, containing a task manager and projects, a target progress tracker, a time tracker, a file manager, email and conversations, and important appointment reminder notifications, in a variety of presentations and integration with many other tools.
A simple project management tool, famous for kanban display method, the project is added with a card, all project details are added to it, and Trello cards allow users to collaborate with each other. Users can add comments, add members, and attach documents to their tasks. There are also models ready to suit the nature of the activity used.
Basecamp has focused on developing a simple interface through which projects can be created, progress followed and tasks managed, and greatly facilitates team communication and discussion organization.
A professionally driven communication channel tool that allows you to mention another individual or attach a returnable file to the archive and others, allows video calls, and integrates with most business programs so that you can use it to communicate next to your other tools.
Paymo gives you a built-in timer for tracking projects, computer apps and mobile, as well as accurate schedules that serve as a window into your productivity. Data can be exported later as time reports and shared with your team and customers.
There is a project accounting function to track expenses, create automated customer invoices and turn proposals into projects.
A suitable tool for large and complex projects, it contains gant charts, painting display, portfolio management, time tracking, reporting boards, workload management and many more. The customer invoices feature allows users to create invoices based on working hours and expenses incurred.
Customer management tools:
You don't have to see your customer to achieve the best possible service, and you can continue your journey with your product from the beginning until you buy and even after, and one of the best tools to do this professionally:
One of the most popular customer management tools, it is highly customizable with deep and extensive integration with other applications. Allows you to issue very detailed reports to track your activity. To track the progress and activity of the team. A customizable dashboard that allows tabs that are frequently used in the Signal Bar to be filled in, allowing faster movement.
2. HubSpot CRM
A simplified and easy tool that doesn't need much to adjust settings and customize specific reports, it allows a lot of detailed reports about sales activity, productivity, and individual performance, you'll have all the data you need to train your team to succeed. It also tracks email and notifications, tracks possibilities, schedules meetings and live chats.
Pipedrive organizes leads in a way that will always get a great sales overview, and makes you focus on important deals first. Show you one simplified view of your sales process, and bring your team together on the same page, emails, calls, and progress are automatically tracked, so you can focus on doing what you're doing.
4. Zoho CRM
It is an integrated customer management tool, a feature-rich tool that can be customized to suit industries of all kinds and sizes. Zoho CRM provides integration with many Zoho products as well as many external applications, including G Suite, Office 365, Salesforce and other popular applications.
Create your organization's sales stages, many settings here are available to customize appropriately, and the entire process is available for easy follow-up and increased productivity, and ultimately enjoy accurate and clear reporting reviews.
A specialized customer management tool on Gmail, so you can follow sales, customers, mail, and sender, Streak allows companies to send invitation links to different regulatory departments and grant permissions to specific employees. Users can use performance reports to gain insights into sales. In addition, it provides mobile applications for iOS and Android devices, allowing users to update customer details and share important information with team members even from remote locations.
7. Agile CRM
CRM automates sales, marketing and services in a single platform. It contains sales tracking, contact management, marketing automation, web analytics, emails, phone, and help desk, with a simple, clean and up-to-date interface.
One of the world's most popular customer management tools, it provides an overview of ongoing sales transactions and their stages. Using the sales dashboard, the sales team can find out how many trades they've won, how many customers haven't been billed yet, and evaluate the employee compared to other sales team members. Petrix24 also serves as a project manager for managing tasks between employees and adjusting the timings of each task so that tasks are coordinated in harmony and without delay.
It is a business management solution that provides customizable interface, live chat features and integration with apps like Salesforce and Google Analytics. Zendesk is used across a wide range of vertical markets including technology, government, media and retail, from small to large.
A simple tool, as its name shows, suitable for small businesses, through contact management and sales automation (SFA), allows companies to integrate their customer information into one place, which the entire team can access. The dashboard allows users to view any contact-related feedback, files, files, tasks, events and pipeline information. Units include tracking potential customers, taking notes, calendars, and managing tasks.
Time management tools:
Managers are concerned about whether the employee is working on time or not? Let these tools help you keep track of this permanently and accurate reports:
1. Time Doctor
A remote work time tracking tool that helps you and your team accomplish a lot every day. Session monitoring, reminders, screenshot recording, invoices, and reporting tools, supports integration with more than 35 different project management and productivity tools.
to track the time of small and large teams. Tracking working hours is very simple and flexible with support for different types of devices. Creates beautiful reports and time-use charts with the possibility of exporting time records as Excel spreadsheets, obtaining weekly reports via email, or sharing public report links with customers for greater transparency.
TMetric's key features include activity monitoring, collaboration, permission management, and tracking of expenses and invoices. Companies can filter reports created according to the name of the customer, team, billable status, and export files in PDF/CSV format. In addition, it provides mobile applications for iOS and Android devices, allowing managers to assign tasks to team members and get an overview of ongoing projects even from remote locations.
4. Focus to do
It's an easy-to-use time and task management app that helps you manage tasks anywhere, anytime, helps you perform tasks efficiently, and gives you consumer time reports for each task. Various versions are available for computers and mobiles as well as the addition of Google Chrome.
Meeting management tools:
The team must continue to plan, motivate, evaluate, train or otherwise, and these tools are excellent for online meetings:
GoToMeeting is an online conferencing tool that allows users to host up to 250 participants. Users can share any application on their computers in real time. It also provides HD video conferencing and unlimited meetings with colleagues that attendees can connect to meetings from your Mac, PC, iPad, iPhone, or Android device.
Provide users with one-touch access to meetings regardless of the device, browser, meeting platform or room system used. Enterprise-wide security from malicious attacks, protecting end-user privacy. Key features include dual broadcast support, group text chat, video sharing, meeting recording, historical reports, encrypted meetings, HD content sharing, unified access support (SSO), browser and mobile integration, and multilateral meeting.
3. Google Meet
The tool is partly free to allow users to stay in touch with customers and teams worldwide. The app works in conjunction with other Google apps and allows you to submit live streaming meetings, collaborate and participate in them to 100,000 viewers at a time. It also comes as a Chrome accessory and can be used across all types of devices.
One of the most popular tools used is the Corona Pandemic, an easy tool that allows meetings to be done in high resolution, with screen sharing, voice and video control for each user, and choosing a view of a particular number of meeting members.
A great, light-loaded tool, you can easily share the screen with all the team from mobile or from your computer with high resolution, and you can control the audio and video of each user. There is a free package of only 45 minutes and you must then subscribe to a paid package for longer or multiple meetings.
Remote access tools for devices:
In some works, an employee needs full access and full control of another device, and these magic tools can simply do so:
A tool for SMALL and medium-sized businesses, it comes with a built-in address book that tracks contacts and enables users to view the state of the internet connection to collaborators, in addition, allowing remote restarts, session reports, automated billing and invoices.
Other features of AnyDesk include international keyboard support, file transfer, etc.
TeamViewer offers features such as document management, collaborative writing, invitation management, remote control, screen sharing, chat, and messages.
The instant messaging function covers features such as offline messaging, group conversations, web-based chats, continuous chat groups, customer chat starts from service situations and chat history. The software provides comprehensive encryption and full support for mobile devices.
Other complementary tools in project management
Miro is an online collaborative whiteboard platform that enables teams to work together effectively, from brainstorming using digital adhesive notes to planning and managing fast workflows. It is integrated with a lot of business management tools. It also has many auxiliary business models.
A tool to organize the Call Center communication center and organize the journey of automated voice responses, web conversation, email, SMS and fax.
Google Data Studio is a cloud-based reporting solution designed to help small and large businesses customize, share and visualize data through configurable charts and tables. Features include team collaboration, filtered views, customizable brands, access control and data blending.
How do you choose the program that's best for you?
Don't be confused about too many programs, here are some tips to help you choose the tool that's best suited for your business:
- The most important features of your business: Each tool focuses on some features, you should prioritize before choosing the most appropriate tool, for example if it is more important for your team management work to know how long the task is done focus on finding the tool that provides this, or perhaps most importantly for your business to view tasks in a Gantt Chart or Kanban way you should focus your research on, so know your priorities and choose the most appropriate based on them.
- Your budget: Your budget may be large enough to allow you to participate in a program with great features and a high price as well, and your budget may be limited so you have to narrow the selection circle, as well as there are some completely or partially free tools that may serve the purpose all determined by the budget set for it.
- Consider users: Your employees may speak one language or another and some tools support languages and do not support others, which may lead you to choose a particular tool to take into account the user's language, and there are other reasons why one tool may be more appropriate than others for users, such as having used a similar or other tool.
- Easy and intuitive: One of the most important reasons for preferring one tool over another is to be easy to use, which means that the new user does not suffer in every action he wishes to do, and each action is done with the least effort, time and steps.
- User Rating: It benefits you before purchasing any previous user rating tool, and there are sites that specialize in it such as getapp andsoftwareadvice and you can make comparisons between one tool and another and find out all the important details about each tool.
- Active Community: An effective community for any tool that greatly benefits you in your queries, provides friendly support between users and each other, and provides an opportunity to easily train the team.
- Integration with your other programs: If you're using a tool for a particular job and want to choose a tool for another job in the same work, try to make sure they can be integrated because it makes it easier for some processes.
Always the advantage in the market for those who can make their decisions thoughtfully and quickly according to the circumstances surrounding them, we helped you make the most appropriate decision for your organization and you have to make your decision. You don't know how to choose? Contact us to help you choose the perfect tool for you.