10 Best Digital Tools That Help Human Resource Workers
As a Human Resources worker, we’d wager that you wear many hats. Companies are beginning to realize that their number one asset is their people. That means that HR teams are taking on more than ever.
According to Caroo, “Not only are you expected to have a solid foundation in the traditional areas of HR expertise, but you have a whole new set of skills and responsibilities to master, and a whole host of additional considerations. Now you have to balance traditional areas like compensation, hiring, and employment codes, with new areas like retention, organizational culture, engagement, internal communications, leadership and development, and business strategy.”
Are you feeling the pressure? With so many responsibilities, you need every time saving tool there is. The thing is, there are so many out there! We’ve whittled down the list so you don’t have to.
10 Tools that help Human Resource personnel do their work:
Hiring the right candidate saves time and money. For some roles, hiring the right candidate can make or break your business. Plum takes the guesswork and gut-feel decisionmaking out of the equation – instead, helping you make a decision based on the data. It works by creating a test for candidates to take during the application process. The test is based on the position. This test assesses applicants’ problem solving ability and personality priorities, which are the top two indicators of a successful employee. This information is then provided to your HR team, which helps you evaluate a candidate before even reading a resume. Best of all, the service comes with your own Plum Success Manager, who will help you review your people statement and create a short list of applicants who are right for the job and ready for an interview.
ClearCloud’s Recruiting News App
With Plum, you’re able to easily search through candidates – but what if you need help finding candidates in the first place? Recruiting is a quickly evolving and competitive field. It’s so important to stay up to date on the latest news and strategy. ClearCloud’s News App is a comprehensive resource for the latest recruiting information and trends. Simply download the app, select the Recruiting Blogs feed, and you have the expertise of hundreds of recruiters at your fingertips.
People tend to skim static documents for the important parts. They tell themselves, “I’ll read the rest later, when I have time.” And then never come back to it. This way of doing things makes it very likely that important details are missed, which will almost always get you in trouble later. Take your processes from bland, boring documents to checklists that are action-oriented and interactive. With Process.st, you can build a process from scratch or use their gigantic library and customize it to your needs. These processes can be small, singular tasks, like re-stocking the office supply room – but they can also go up to a large, multi-departmental workflow. No task is too small or too big. A few capabilities they offer include conditional logic, multistage approvals, and integration with third party apps. It even has the ability to automatically route tasks to any team member that needs to be involved. When it routes to a new person, it gives them clear instructions along the way so there are no miscommunications or lag time.
A lot of essential paperwork passes through the HR office. Workbright is here to make all that paperwork mobily accessible. With so many people working directly from their phones, this can be a game changer for human resources teams. No more waiting for new employees to sign I-9s; they can now do it all from their phone. Gone are the days of photo-copying, faxing, and physical files. Employees can take a photo of their driver’s licenses and certificates and submit them digitally. They can also sign on screen, using their finger, on all state and government documents, like the I-9 and W-4. Of course, this ability applies to company required documents, like enrollments and policy documents, too.
Employee engagement and feedback is vital to a company’s success. Glint helps gather feedback in all areas of the employee experience. They collect feedback via Pulses and Surveys that are quick to complete and offer a real time dashboard for visibility. Data is then collected for HR teams and reported on the dashboard – statistics, benchmarks, and trends can be broken down by engagement driver and team. Filter and sort feedback in endless ways to zero in on your specific needs. Glint analyzes data and provides insights to help you act before engagement issues affect business. Glint then provides personalized guidance to each manager so they can take effective action. With this tool, you’ll ensure visibility of all your employees, gain insights into trends, and be supplied with tools so you can make informed decisions.
This list wouldn’t be complete without Slack. If you’ve been living under a rock and haven’t heard, Slack is a solution meant to simplify communication. Rather than getting bogged down with inefficient email communication, Slack creates conversations that are easy to follow. Additionally, you can make calls, share files, and connect with other apps. Slack organizes communication into channels. Projects, teams, and topics each get their own channel. They make history easily searchable, so you don’t have to spend hours searching through your archive for past communications. Collaborate by sharing a channel with clients, vendors, and partners. Slack gives you the ability to seamlessly communicate and work together without getting buried in your inbox. In fact, according to Caroo, “…organizations using Slack report a 48.6% reduction in internal email traffic, a 25% reduction in meetings, and a 32% increase in productivity across the board.”
Have you ever opened your inbox and felt totally overwhelmed as to where to start? Even worse, have you missed a deadline because a time-sensitive email was buried under everything else? Another way to stay organized and keep communication moving, SaneBox is all about managing your email for you. Its AI filters out unimportant email into a SaneLater folder. It also filters emails into a folder for Newsletters and a folder for CC-ed emails. You can further organize your SaneLater folder into your own personalized categories. If something is moved to the SaneLater folder, and you’d rather it show up in your inbox, SaneBox AI will learn your preferences when you move it back into the inbox. Emails from that address will now stay in your main inbox. Finally, you get a daily SaneDigest with a summary of all of your unread and unimportant emails. The digest is customizable – ensuring you never miss an email that is important to you.
This tool is a multi-purpose, user-friendly service that is great for less experienced HR professionals. The system can be used to streamline processes like onboarding, time-tracking, time off requests, PTO balance management, generating reports, performance management, and more. Sage HR offers both a web and mobile interface, through which employees can update personal information, view their shifts, view their teammate’s shifts, and see other people’s roles. They can also keep track of their vacation balance and request time off. Managers can receive notifications of requests and approve them from anywhere. Onboarding task templates help both managers and employees seamlessly follow the correct steps within the hiring process. Sage helps increase transparency and efficiency.
Best for small and medium businesses, Bamboo HR is an all-encompassing HR-platform that assists with people & data analytics, hiring, onboarding, compensation, and culture. For small businesses, this can mean the difference between being bogged down with the details and running a successful business. It includes an employee view, where people can calculate time off, review benefits, see training reminders, check performance goals, request time off, and provide feedback. Managers can review requests, collaborate on hiring, work on performance assessments, create employee records, and leave comments on employee goals.
Finally, we leave you with a tool to organize all your other tools. Monday.com is your ultimate to-do list. It offers a high level, customizable dashboard so you can get a clear overview of your workload. It allows you to integrate all of your tools into one place, so you can see who’s doing which tasks, prioritize deadlines and assignments, and communicate in real time. It boasts a visually pleasing user interface, so you can easily manage any project or team. Some of the apps you can integrate into the dashboard are Dropbox, Jira, Mailchimp, Basecamp, Trello, Evernote, and all Google products. Monday.com will help you stay organized and on top of all the moving parts of your job.
That wraps up our top ten digital tools for HR workers. What do you look for in your HR tools? Do your current tools make your life easier, or do they leave something to be desired? By staying up to date on the latest, best digital tools for HR employees, you’ll make your life and your employees’ lives better.